Executive Associate – Office Of The CEO CGSSC

Job Title

Executive Associate – To The Office Of The CEO

Location

New Delhi

Job Overview:

The EXECUTIVE ASSOCIATE – to the office of the CEO will take overall responsibility of his/her duties at the council. The Executive Associate is a strategic position within the Office of the CEO. The role is designed to strengthen executive leadership by providing high-quality research, analysis, coordination, and implementation support across the Council activities.

This is not a conventional secretarial position. While the incumbent will provide executive coordination and administrative support wherever necessary, the primary responsibility is to assist the CEO, CGSSC in informed decision-making by undertaking research, preparing briefing papers, analyzing issues, coordinating institutional priorities, and ensuring effective implementation of decisions.

The Executive Associate will work on a diverse range of matters including governance, programme management, administration, finance, human resources, legal and regulatory issues, public policy, institutional development, and stakeholder engagement. The role requires intellectual curiosity, excellent analytical ability, sound judgement, initiative, and the ability to work independently in a fast-paced environment with multiple priorities.

The successful candidate should possess exceptional writing and communication skills, be capable of rapidly understanding unfamiliar subjects, synthesising information from diverse sources, and presenting concise, well-reasoned recommendations to facilitate high-quality executive decisions.

Eligibility Criteria:

Education: The ideal candidate should possess a Graduate or Postgraduate degree from a leading college in the Humanities or allied disciplines. Suitable academic backgrounds include History, Political Science, Economics, Geography, Sociology, Languages and Literature, Legal Studies, Fine Arts, Management, Media Studies, Public Policy, Development Studies, or any other discipline that demonstrates strong analytical, research, communication, and conceptual abilities.

Experience: Preference will be given to candidates with 5–8 years of relevant professional experience in executive support, institutional management, administration, programme management, consulting, research, public policy, governance, or related fields. However, the Council welcomes applications from exceptional young professionals with outstanding academic credentials, demonstrated intellectual ability, excellent communication skills, and a strong commitment to learning, professional growth, and organisational excellence.

Skills & Competencies: The successful candidate must possess

• Outstanding written and verbal communication skills in English,
• Exceptional drafting, documentation, report-writing, and presentation abilities
• Strong analytical, research, and problem-solving capabilities
• Ability to independently investigate unfamiliar subjects,
• Evaluate information from diverse sources, and synthesise complex material into concise, well-reasoned, and actionable briefing notes and recommendations for executive decision-making.

Roles and Responsibilities

• Executive Decision Support: Conduct research and gather information on matters requiring executive consideration, including governance, programme, financial, legal, policy, administrative, and institutional issues. Prepare high-quality background papers, briefing notes, analytical reports, presentations, concept notes, and other decision-support documents for the functioning of the CEO Office. Analyse information from multiple sources, identify key issues, evaluate available options, and present concise recommendations to facilitate informed decision-making.
• Executive Coordination: Serve as the principal coordinating point within the Office of the Management  for communication with internal teams, consultants, partners, government agencies, donors, and other external stakeholders. Coordinate the Management meetings, official engagements, correspondence, travel, and institutional commitments. Ensure timely communication of executive decisions to concerned teams and monitor their implementation.
• Meetings and Governance: Plan and coordinate meetings of the board committees, and project teams. Prepare agendas, circulate meeting papers, coordinate presentations, record proceedings where required, and ensure systematic follow-up of decisions. Develop systems for tracking action points and monitoring implementation of decisions across the organisation.
• Project Monitoring and Institutional Coordination: Track organisational priorities, project milestones, statutory compliances, and strategic initiatives to ensure timely completion. Coordinate across departments and programme teams to identify implementation challenges and facilitate timely resolution. Prepare periodic progress reports and executive dashboards for review by the Managing Trustee.
• Administration and Executive Office Management: Provide executive and administrative support necessary for the efficient functioning of the Office Maintain confidential records, institutional documents, correspondence, reports, and executive files with the highest standards of professionalism and discretion. Coordinate official visits, conferences, workshops, and organizational events.
• Procurement and Vendor Management: Coordinate procurement processes, vendor relationships, quotations, purchase documentation, and processing of high-value purchases and organisational expenditure in accordance with approved procedures. Ensure proper documentation and record management relating to procurement and contractual matters.
• Institutional Development: Identify opportunities for improving organisational systems, administrative processes, documentation standards, and operational efficiency. Undertake special assignments and strategic initiatives entrusted by the Managing Trustee from time to time.

About the organization

Capital Goods & Strategic Skill Council is an autonomous Industry Led Body, Not for Profit Organization registered under Societies Registration Act, 1860 CGSSC is a unique initiative to play proactive role and bridge the gap by creating a vibrant eco system for quality training and skill development in the manufacturing sector.